Implementation Rules of Interim Policy on Tuition and Fees 2016 No4

Implementation Rules of Interim Policy on Tuition and Fees

This document is compiled in compliance with “Interim Policy on Tuition and Fees (Modified Version 2016)”, and to specify procedures of calculation, collection and refund of tuition and fees.

Ι.Tuition

1.1.Tuition is charged on academic year basis. Students should pay their tuition within two weeks after the school opening day of each fall semester.

1.2.Office of Financial Services is responsible for collecting the tuition, checking the data summary, and reporting relevant data to other departments of the university as appropriate in a timely manner.

1.3.After the tuition payment deadline, Office of Financial Services should submit a name list of overdue tuition to Registrar’s Office, Student Affairs and Students Career Development to initiate a Financial Hold on those students’ accounts in accordance with the “Interim Policy on Tuition and Fees”, and meanwhile notify those students via email. A Financial Hold resulting from overdue tuition has an impact on students’ registration, issuance of transcript, scholarship and other awards, and intercollegiate exchange activities, which means during the Financial Hold, a student is not permit to remain in the courses he/she has registered for, or obtain an official transcript or certification of enrollment from the Registrar’s Office, or apply for scholarship and other awards, or participate in intercollegiate exchange activities organized by the university (such as Study Abroad Program).

1.4.Student should present payment receipts (such as credit card receipt, bank payment receipt, or online banking payment receipt etc.) to the Registrar’s Office, Student Affairs and Students Career Development after they pay the overdue tuition so that the above departments can remove the restrictions on the students’ registration and other rights. Office of Financial Services shall send the details of those payments to the above departments on a regular basis to ensure that all data are updated in time.

1.5.The regular tuition charged for an academic year is assumed to cover the length of 10 months so as to facilitate calculation of refundable or outstanding tuition, per the regulations made by the provincial Price Administrations. The monthly rate calculated according to the assumption described above is only for the purpose of obtaining a calculation basis of tuition refund and outstanding tuition in certain occasions, but does NOT mean the regular tuition is actually calculated and paid by month. Office of Financial Services calculates refundable or outstanding amount according to the actual length of a student’s enrollment.

1.6.When an occasion occurs which is stipulated in “Interim Policy on Tuition and Fees”, Office of Financial Services shall calculate the tuition payable according to the actual length of the student’s enrollment and refund the student the remaining balance for the current academic year.

1.6.1.Drop-out and transfer, or participation in the Study Abroad Program organized by the university or suspension till the end of the current academic year
Study Abroad Program and suspension follow the same calculation principle in terms of tuition refund. The starting date of actual enrollment period is the opening day of the fall semester as the academic calendar specifies, and the ending date is the day of suspension or termination of enrollment (dates provided by Students Career Development are adopted for the students of Study Abroad Program, and dates specified on the Application Form of Changes of Enrollment Status are adopted for the other students). The length of the chargeable period is converted from days to months, by dividing the number of days by 30 and rounding up the result. For example:
Regular tuition: RMB45,000 yuan/academic year, that is, 4,500 yuan/month. The
academic year is assumed from September 1st to the following June 30th. Student A applies for suspension starting from December 1st to the end of the academic year. His/her actual enrollment should be from September 1st to December 1st (including the beginning day and excluding the ending day), that is, 91 days in total, converted to 4 months. The chargeable tuition should be 4,500*4=18,000 Yuan and the refundable amount should be 45,000-18,000=27,000 Yuan.

1.6.2.Suspension or study abroad within the current academic year, returning to school by the end of the academic year
The actual length of enrollment should be calculated by adding up days before the suspension and after returning to school and then converted to months. For example:
a.Student B applies suspension for the period from October 20th to March 10th. His/her actual enrollment periods should be from September 1st to October 20th (including the beginning day and excluding the ending day) and March 10th to June 30th (excluding the beginning day and including the ending day), that is, 160 days in total, converted to 6 months. The chargeable tuition should be 4,500*6=27,000 Yuan and the refundable amount should be 18,000 Yuan.
b.Student C participate in Study Abroad Program at Kean USA for the period from January 10th to May 20th. His/her actual enrollment periods should be from September 1st to January 10th (including the beginning day and excluding the ending day) and May 20th to June 30th (excluding the beginning day and including the ending day), that is, 171 days in total, and converted to 6 months. The chargeable tuition should be 4,500*6=27,000 Yuan and the refundable amount should be 18,000 Yuan.

1.7.Students should pay the outstanding tuition within two weeks after they are back to school. Dates provided by the Registrar’s Office are adopted for suspension students and dates provided by Students Career Development for Study Abroad Program students in calculation of the actual length of enrollment. When a student returns from the suspension, the Registrar’s Office shall send in writing the information of the returning student, including name, grade, ID and return date, to the Office of Financial Services. Students Career Development shall do the same, including the beginning and ending dates of the study plan, when the program plan is finalized, thus the Office of Financial Services can calculate the chargeable tuition and fees accordingly and notify the students to pay. The actual enrollment period for the students returning from suspension shall be from the return date to the end of the current academic year. For example:
Assumption: the academic year is from September 1st to June 30th and February has 28 days. Student D suspended last academic year and returns to school on September 25th this academic year. His/her actual enrollment period should be from September 25th to June 30th (including both the beginning day and the ending day), that is, 279 days in total, converted to 10 months. Full regular tuition should be charged.

1.8.Tuition is not refundable except for termination or suspension of enrollment, or transfer to another university, or participation in Study Abroad Program as specified in “Interim Policy on Tuition and Fees” and its implementation rules.

Ⅱ.Accommodation Fee

2.1.Accommodation fee is charged on academic year basis. Students should pay their accommodation fee within two weeks after the fall semester begins.

2.2.Accommodation fee of seniors is charged twice since some seniors may live off campus during internship in the spring semester of the final year. Seniors should pay 50% (5 months) accommodation fee within two weeks after the fall semester begins, and pay the amount calculated based on their approved plans of occupation of the flat for the spring semester within 2 weeks after school opening. Student Affairs shall review and approve the seniors’ occupation plans and send details in written to Office of Financial Services so that Office of Financial Services can collect spring semester’s accommodation fee accordingly.

2.3.After payment deadline, Office of Financial Services shall send a name list of overdue accommodation fee to Logistics and Assets Management, Student Affairs and Students Career Development to initiate a Financial Hold on those students’ accounts, and meanwhile notify the students via email. The Financial Hold resulting from overdue accommodation fee shall lead to Logistics and Assets Management suspending the campus card authorization of the students within 48 hours after being notified, Students Career Development withholding these students’ qualification for participating intercollegiate exchange activities, and Student Affairs withholding these students’ qualification for scholarships or other awards.

2.4.Students whose card authorizations are suspended may apply for a temporary two-day authorization and pay the overdue accommodation fee during this period. Student should present payment receipts (such as credit card receipt, bank payment receipt, or online banking payment receipt etc.) to Logistics and Assets Management to remove the suspension on their card, and to other two departments to remove restraints on their relevant rights. Office of Financial Services shall send the details of those payments to relevant departments on a regular basis to ensure that all data are updated in time.

2.5.Policy on the calculation of refundable or outstanding accommodation fee is in the same principle as that of tuition. The check-in and/or check-out dates provided by Student Affairs shall be adopted in the calculation.

2.6.Accommodation fee is not refundable except for termination or suspension of enrollment, or transfer to another university, or participation in Study Abroad Program as specified in “Interim Policy on Tuition and Fees” and its implementation rules.

2.7.Students may apply to live off campus due to special reasons and not pay accommodation fee, but they must apply to Student Affairs and get approval from the member of the university leadership in charge of finance before fee collecting procedure starts. Once the accommodation fee is paid, it is not refundable even though a student is approved to live off campus.

Ⅲ.Escrow Fees

3.1.Escrow fees include textbook fee, CET examination fee, NCRE examination fee and other escrow fee collected and paid in total to another organization for the purpose of facilitating the students’ campus life and study.

3.2.Text book fee is collected by Office of Financial Services according to the statement produced by the Library on the basis of students’ orders placed in Library system. Students should pay text book fee by the stated deadline. After the deadline, Office of Financial Services shall shut the charging system and send a name list of overdue fee to Library, and Library shall cancel those students’ orders.

3.3.Examination fees are collected by Office of Financial Services according to the statement produced by the departments handling the organization of the examinations. Those departments shall notify the students of the details of payables and the deadline. Students should pay examination fee by the stated deadline. After the deadline, Office of Financial Services shall shut the charging system and provide a name list of overdue fees to the relevant departments.

3.4.Other escrow fees are collected in the same procedure as described in Rule 3.3.

Ⅳ.Other Matters

4.1.Fee can be paid at a Pingan Bank counter, through online banking or by POS.

4.2.Students who cannot pay tuition or accommodation fee in time due to financial difficulty or other special reasons may apply to Student Affairs for a postponement of payment or payment in installments. A students’ registration or other rights shall not be affected if the application is submitted to and reviewed by Student Affairs, and finally approved by the member of the university leadership in charge of finance by the stated deadline. The student should submit the approved application to Office of Financial Services BEFORE the deadline to prevent Office of Financial Services from initiating a financial hold without getting the most updated information.

4.3.Consultation and complaint:

4.3.1.If a student has any technical questions in making payment, or questions regarding calculation and status during payment, he/she may contact Office of Financial Services at 55870511;

4.3.2.If a student has any questions regarding registration and examination fees, he/she may contact Registrar’s Office at 55870167;

4.3.3.If a student has any questions regarding the flat arrangement or amount of accommodation fee, he/she may contact Student Affairs at 55870125;

4.3.4.If a student has any questions regarding text book ordering and distribution, he/she may contact Library at55870921;

4.3.5.If a student has any questions regarding campus card authorization, he/she may contact Logistics and Assets Management at55870922;

4.3.6.If a student has any suggestion or complaint regarding the policy and the implementation rules, he/she may submit to Office of Financial Services a written complaint carrying his/her real identity. Office of Financial Services shall forward suggestion or complaints as appropriate to the university leadership for further decision.

4.4.These rules take effect immediately. No retrospective adjustment shall be made to refundable/outstanding tuition or accommodation fee that have been settled before this document is issued.

Attachment: Implementation Rules of Interim Policy on Tuition and Fees